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 European Union Safe Harbor Privacy Policy |
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DDS is a consumer reporting agency governed by the U.S.
Federal Fair Credit Reporting Act (“FCRA”), among other
applicable laws, As such, DDS maintains both internal
and external procedures to help ensure the
confidentiality, integrity, and security of personal
information that we obtain as a result of conducting
background verification services for our clients.
DDS has joined the U.S. Department of Commerce’s “Safe
Harbor” program to comply with its’ principles regarding
personal information collected from consumers who reside
in the European Union. We adhere to the seven Safe
Harbor Privacy Principles as explained below. Additional
information related to the Safe Harbor program can be
found by visiting the U.S. Department of Commerce’s Safe
Harbor Website at http://export.gov/safeharbor.
1. Notice
DDS receives personal information about consumers from
its clients. DDS’s clients certify to DDS that (a) they
have obtained the consumer’s consent to share this
information with DDS for purposes of conducting
background verifications on the consumer for employment
or other permissible purposes under the FCRA and or
other applicable law; (b) they will use the results of
DDS’s background verification information for those
permissible purposes only. This can include hiring,
promotion, and discharge decisions, as well as inclusion
into certain health care programs.
DDS prepares reports for its clients that are in
compliance with FCRA or other applicable law and
correspond with the consumer’s authorization. The report
information can include, but is not limited to Criminal
Arrests / Convictions, Consumer Credit Report,
Employment / Education History, Driving Record and
Residence History.
DDS provides their contact information in accordance
with FCRA or other applicable laws to the consumer who
may have inquiries, concerns or complaints with the
information provided to the client.
2. Choice
In accordance with the Safe Harbor Privacy Principles,
DDS will not use the consumer information for any other
purpose than stated, without first giving the consumer
an opportunity to “opt out” from such use. If the
information is “sensitive” information as defined in the
Safe Harbor Privacy Principles (i.e., personal
information specifying medical or health conditions,
racial or ethnic origin, political opinions or
philosophical beliefs, trade union membership or
information concerning the sex life of the individual),
DDS will use the information for an incompatible purpose
only if the consumer affirmatively authorized “opt in”
for that use.
3. Onward Transfer (Transfers to Third Parties)
DDS will only disclose consumer information to the DDS
client who is authorized to receive that information
based on an executed Service Agreement between DDS and
the client specifying that (a) the client comply with
FCRA and other applicable privacy laws and (b) there is
a written authorization from and by the consumer
allowing both DDS and DDS’s client to have access to
their information.
4. Access
DDS allows the consumer to access and receive a copy of
the information provided by DDS to the client in
accordance with FCRA or other applicable law. Consumers
may also request that DDS correct, amend or delete
information that the consumer feels is inaccurate by
contacting DDS directly at (800) 647-7999 (within the
US) , or (718) 234-0005. The consumer can also email DDS
at service@employeescreening.com with their concerns. In
either case, DDS will require proof of the consumer’s
identity prior to taking any further action. If DDS
determines that there is a legitimate discrepancy in any
reported information, DDS will (at its own expense)
re-verify any information in question. If the
information is amended due to a discrepancy, DDS will
make that information available to the client.
5. Security
DDS takes all reasonable precautions to protect the
personal information received about consumers. While DDS
cannot guarantee the security of that information, we
utilize a combination of online and offline security
technologies, procedures and organizational measures to
help safeguard consumer information against loss,
misuse, and unauthorized access, disclosure, alteration
and destruction.
DDS utilizes Secure Socket Layer (SSL) data encryption
when data is transmitted over the Internet to our web
site. There are layered firewalls and other security
technologies to help prevent unauthorized access to our
system. Strong password protection protocols are used on
our computers, and employees are kept up-to-date on our
security and privacy policies. The servers used to store
consumer information are maintained off site and in a
secure environment with appropriate security measures.
6. Data Integrity
DDS is committed to take the proper legal steps in
accordance with applicable law to ensure that the
information we provide to clients and consumers is
accurate, complete, current, and reliable for its
intended use. DDS cannot be responsible for errors that
exist within public court records or within records of
other consumer reporting agencies, such as the national
credit bureaus, and therefore cannot act as a guarantor
of the information. As stated in section 4, DDS is
available to any consumer who believes that the
information provided is not accurate.
7. Enforcement
DDS conducts in-house verification of its compliance
with the Safe Harbor Privacy Principles. You can submit
a complaint directly to DDS about its privacy practices
by contacting (800)647-7999 (inside the US) or (718)
234-0005.
DDS is a member of the Better Business Bureau and BBB
Online® program. The program serves as an independent
recourse mechanism for handling a consumer’s complaint
or dispute with respect to DDS’s privacy practices,
including Safe Harbor Privacy Principles. More
information related to this service is available at
www.bbbonline.com.
You can submit a complaint about DDS’s privacy practices
to the Better Business Bureau by either calling the
Better Business Bureau at 703.276.0100 or by visiting
their web-site at www.bbbonline.org/about/cotact.asp.
Changes to this Privacy Policy
DDS may revise this policy as new products and services
are added. If we decide to change the content of this
Privacy Policy, we will post the revised policy in its
place at this location. If we revise this Privacy
Policy, we will not use or share your information in a
way that is inconsistent with the policy that was in
effect when your information was collected without first
giving consumers the opportunity to opt out from such
use or disclosure.
Contact Information
If you have any questions regarding our privacy policy,
please contact us at:
DDS, Inc.
7618 17th Ave.
Brooklyn, NY 11214
Attn: Compliance Officer
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